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Foal Registration

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Reminder
If you bred your mare to a KWPN-NA activated Stallion, please don’t forget to report the pregnancy status of your mare to the stallion owner/agent to facilitate the reporting of breedings. If you bred your mare with frozen KWPN semen (imported from Holland) OR if you bred to an outside stallion (a stallion from another registry), please remember to fill in the frozen or fresh semen insemination form and mail it to the KWPN-NA office.
The above will ensure that you receive your declaration of birth in February of the foaling year.

Each foal that is eligible for KWPN registration will be assigned a breeding direction. Within that breeding direction the foal is entered into the Foalbook, Register A or Register B. Birth declarations that are returned to the office without a breeding direction will be assigned one. If the pedigree of the foal warrants another breeding direction the office retains the right to make the appropriate change after consultation with the breeder.

Breeding Direction
In principle, the breeding direction of the father will determine the breeding direction of the offspring. Harness and Gelders horses may be an exception to this general rule. Traditionally there are additional requirements for these breeding directions. There are times that a breeder may choose to mix breeding directions (e. g. breed a harness mare to a dressage stallion). In these cases the breeding direction of foals will generally be determined as shown in the chart of Registration Options between KWPN Breeding Directions.

Books and Registers
See the Registration chart for complete registration possibilities. General remarks about the books and registers:

• Offspring from KWPN Approved or Erkend stallions and KWPN mares are generally entered into the Foalbook.

• Offspring from stallions approved with an Erkend Studbook and KWPN mares are generally entered into Register A.

• Offspring from Foalbook stallions will be registered in Register B, unless they are approved by an Erkend studbook (with reciprocal European status).

• Offspring from Watch List stallions will be registered in Register B, regardless of the stallion’s possible status with another studbook.

• Offspring from one KWPN parent and one non-warmblood, non-sporthorse or non-registered parent are entered into Register B.

• Horses that are 100% Thoroughbred, 100% Anglo Arab, 100% Hackney or 100% American Saddlebred have no KWPN registration possibilities.

• Horses registered in the Foalbook can be presented for the Studbook without any further conditions.

• Horses registered in Register A can be presented for the Studbook with additional conditions. Acceptance into the Studbook is possible if those conditions are met (see “Books and Predicates”). If the sire is KWPN Approved or individually Erkend, the horse may be accepted into the Stud­book without any other conditions.

• Register B and Certificate of Pedigree horses are excluded from keuring participation and KWPN events, unless they are eligible for a registration upgrade due to a change in parental status.

Birth Declaration (or Application for Registration)

Available upon request, for breeders unable to use the online registration option.

New for 2016 foals: Birth Declarations have now been replaced with our online registration system. Current members who are both the foal breeder and owner can register their 2016 foals online by going to the “Member Portal” linked on our homepage. Enter your login information and click “Register a Foal”. The name of the mare you bred should then appear. Click on her name and the registration form should pop up. If you are a current member and need your login information for the portal, please contact the KWPN-NA office.

The completed birth declaration and three photos must be mailed to the KWPN-NA office within 30 days after the foal’s birth. All fields must be completed carefully to avoid misunderstandings (e.g., sex, mix-up of foals, listing of ownership). The breeder must indicate the desired breeding direction on the birth declaration.

When submitting a birth declaration for a foal that has one non-KWPN parent, a copy of that parent’s registration paper and a four-generation pedigree should also be submitted if this was not done previously.

Please complete and mail the birth dec­laration even if the foal will be registered elsewhere, or if the mare aborted or otherwise lost the foal. This information is important in tracking the fertility of mares and stallions.

Parentage of all foals must be proven by DNA. If a mare does not have DNA on file (this generally includes all mares newly imported from Holland) it is advisable to pull hair (30 or so mane hairs with roots attached) prior to the birth and keep them on file.

Dual Registration
Under the rules of the World Breeding Federation of Sport Horses, dual registration is not allowed. The KWPN-NA will not knowingly issue registration papers on a horse previously registered elsewhere. This includes Certificates of Pedigree from another breed registry.

Registering Foals

A. To register foals by KWPN-NA activated stallions:

  • The birth declaration must be completed and mailed within a month of the foal’s birth along with three or more photo­graphs of the foal and mare that clearly show the foal’s identifying markings and the foal’s DNA sample in an envelope (pull 25–30 mane hairs with the roots attached).
  • Potential ownership transfer of the mare must be completed prior to registration of the foal.
  • If the mare is not KWPN registered, a copy of her registration papers should be included.
  • If the mare is leased, a copy of the lease must be on file with the KWPN-NA office.
  • If the foal is the result of an embryo transfer, all the necessary paperwork and DNA must be on file with the KWPN-NA office. Pull hair from the recipient mare for possible DNA testing.
  • Mare DNA must be available for parentage verification. If she has not been DNA tested with KWPN-NA or another WBFSH studbook before, please fill out the Request for DNA for her.
  • Registration fee: $250 (includes foal DNA testing).

B. To register foals imported in utero by KWPN stallions:

  • The breeding must have been reported and the mare surcharge paid to the KWPN in Holland.
  • The original KWPN Dekbewijs (translation available on this website) must be completed and mailed within a month of the foal’s birth along with three or more photographs of the foal and mare that clearly show the foal’s identifying markings.
  • Ownership transfer of the mare must be completed prior to registration of the foal.
  • If the mare is not KWPN registered, a copy of her registration papers should be included.
  • Mare DNA must be available for parentage verification. If she has not been DNA tested with KWPN-NA or another WBFSH studbook before, please fill out the Request for DNA for her.
  • Registration fee: $250 (includes foal DNA testing).

C. To register foals bred by imported frozen KWPN semen:

  • The mare owner must report the breeding on the frozen semen insemination form that is available from the website or office. The form must be completed and mailed to the office. A birth declaration will be issued and the foal owner must then follow the instructions in ‘A’.
  • If the mare is not KWPN registered, a copy of her registration papers should be included.
  • Mare DNA must be available for parentage verification. If she has not been DNA tested with KWPN-NA or another WBFSH studbook before, please fill out the Request for DNA for her.
  • Registration fee: $250 (includes foal DNA testing and mare surcharge).

D. To register foals from outside (non-KWPN) stallions:

  • The mare owner must report the breeding on either the insemination or frozen semen insemination form that is available from the website or office. The form must be completed and mailed to the office office along with a copy of the stallion’s papers. A birth declaration will be issued and must be completed and mailed back to the office within a month of the foal’s birth along with three or more photos of the foal and mare that clearly show the foal’s identifying markings.
  • Stallion and mare DNA must be available for parentage verification.
  • Registration fee: $250 (includes foal DNA testing and mare surcharge).

Names
Names have to coincide with the year of birth. Names are limited to 20 characters/spaces. The letter of 2016 is “L”, meaning all foals registered with KWPN-NA and born in 2016 must have names that start with the letter “L”. If you need clarification on a previous year’s letter, please contact the KWPN-NA office.

Per the KWPN in Holland, the name of a KWPN horse may be changed as long as the horse has no offspring on the ground. Name changes are $50 unless done at the time of the studbook inspection; at that time there is no charge.

Errors
Upon receiving the foal’s registration paper the owner should check it for errors. If there are errors, please mail the paper back with written corrections. There will be no charge to replace incorrect registration papers within three months of issuance. After three months, a $15 fee will be charged to replace the paper.

Refunds
A partial refund may be given prior to DNA typing. No refunds will be given after a DNA sample has been submitted to UC Davis for testing.